Six Essential Aspects for an Efficient IP Docketing Process

Docketing software refers to the scheduling and tracking of deadlines in legal proceedings. Intellectual Property docketing is a valuable operation that helps the applicant to meet critical legal deadlines. It includes management of important dates, data, and documentation from IP offices and helps IP professionals manage due dates related to the prosecution of trademarks, copyrights, and patents. It helps to streamline workflow, tasks delegation, and time management.

Docketing is a core operation in the IP management process. This process includes numerous deadlines, and missing any single due date can result in huge penalties. To keep the workflows, processes, and back-office routines in check, IP docketing is essential. Instead of traditional docketing management, which is rigorous and tedious, IP applicants, attorneys, and paralegals are embracing the capabilities of sophisticated IP docketing software with automation features. It can handle large volumes of sensitive and valuable data, facilitate automatic docketing and case validation, and drive efficiency, security, or accuracy.

However, adopting the proper technique for IP docketing is necessary. You can outsource it to the top IP docketing firms to adopt an efficient docketing strategy. Here are few essential things you need to know for implementing highly efficient docketing processes.

Data Management

The patent application is a cumbersome process. The applicant needs to deal with deadlines, documents, forms, and statements and keep the information managed, organized, and readily available. Data management is an integral part of IP docketing for IP portfolio management, maintenance, licensing, and IP risk mitigation. IP Data Management involves four main phases, namely research, evaluation, selection, and implementation. IP rights are valuable assets for any business; hence through effective data management, one can adopt a reliable docketing strategy to monitor deadlines.

Keep An Open Deadline for Active Applications

Maintain a deadline for active applications. If the IP correspondence office has not assigned you an official due date, you can set an arbitrary status deadline. It helps you effectively manage all activities and requirements for a particular asset within your application without relegating it to pending status.

IP Docketing Software

IP docketing software helps IP attorneys monitor their dockets efficiently. It includes features and tools which enable them to manually enter IP matters into the system, set timely reminders, and generate reports with the required data. Attorneys who need to handle limited IP matters can use a calendar for docketing. Since inserting data manually is a time-taking and error-prone process, attorneys can use varying levels of automation for the software. Some of these systems can extract basic mark information from IP offices; others can automatically calculate deadlines, reducing manual efforts. Automated IP docketing software also provides several other benefits. It assists in the preparation of custom reports, communication with clients, and initiation of filings.

Document storage

IP application process involves filings and documents in specimens, drawings, and other document formats. These documents must be organized efficiently to facilitate a smooth and efficient workflow.  Hence, one must have an efficient document strategy to store files, applicants, office actions, drawings, and registration certificates in the docketing system. It helps to create reports for work distribution, gather and share information, and keep the attorney informed at all times.

Do Not Work on Assumptions

Despite collecting information from patent office correspondence and feeding essential deadlines in the docketing software solution, you should entirely rely on the docketing system. Keep yourself in the loop at all times, update and cross-check data you feed into the docketing system, regularly review it to keep your IP docketing strategy secure and reliable.

How To Choose an IP Docketing Software?

Selecting the right IP docketing system can be daunting. It would help if you formed a preliminary understanding of how you intend to build your docketing process and list down the features or capabilities you intend to include in your software. Ensure that the software offers ease of making changes, customization, and configuration so that you can quickly adapt it into your workflow. You can choose an intuitive software that has a steep learning curve. The software should easily adjust to your strategy and processes so that you can keep your workflow organized.

Moreover, it can include a dashboard to present a unified data view. Workflow engine, database, and scheduling system are essential capabilities for patent docketing and calendar management. For reminders, it can include features like triggers, alerts, tasks, email alerts with predefined templates. Understand the pricing model of your software and review the vendor’s terms and conditions while purchasing the software. Choose a reliable vendor who can support the IP docketing software across its lifetime at reasonable costs. Ensure that the software has room for the addition of state-of-art features and up-gradation to meet the needs of the current workflow.

To Conclude:

You need to clearly define and plan your IP docketing strategy to optimize your IP management process. It will help you efficiently maintain and organize the documents associated with patent applications and extract them when needed to keep the deadlines checked and avoid possible litigations—control costs to support an IP strategy.